OSFCI BOARD OF DIRECTORS

Quarterly Meeting Minutes

November 26, 2001

Present: Board and officers: Linda Pilcher, Melanie Schaber, David Schaber, Dean Koenig, Lea Rush, David Levine, Jim Fiscus, and Sam Justice.

The meeting was called to order at 7:40 pm by President Linda Pilcher.

Minutes:

Minutes of previous meeting were accepted without correction.

Treasurer's Report:

James Wilsonsage was not present at the meeting.

Convention Reports:

Orycon 23:

The convention happened. The only problem was at the reg. desk. Planned fix: Another printer.

There was a motion to keep and sell the extra program books was made, and passed.

Orycon 24:

The Chairs have been in discussions. Andrew felt that he would be most comfortable if the programming head had a staff, to keep the workload down.

The memberships: 213

David Schaber was selected as the OSFCI rep for Orycon 24.

Gamestorm 2002:

Everything is going as planned. Tim Longstreth the Treasurer had to drop off committee (Work related), so there

was a committee shuffle, and Wendy Taveres is the new Treasurer

Left Coast Crime:

No representative for LCC was present.

Westercon 54:

Deciding what to do with surplus so we can wrap up the books.

Funds and Awards:

Susan C. Petrey Clarion Scholarship Fund: No report.

Sponsor of OryCon, CON, Westercons 37, 43 and 48, CascadeCon, Smofcon 8, Potlatchs 5 and

8, 1996 World Horror Convention,

the Clayton Memorial Medical Fund, the Endeavour Award, and the Susan C. Petrey Clarion

Scholarship Fund

OSFCI

Oregon Science Fiction Conventions, Inc. — a non-profit, tax-exempt corporation —

PO BOX 5703 Portland, Oregon 97228

www.osfci.org

Clayton Memorial Medical Fund:

Page has all the financial information, and she is out of town.

Endeavour Award:

So far we have 24 books in, and are expecting another 5-15. We need to bug the contacts about fundraising, as they are being slow. We still need more readers.

Other Continuing Business:

Subcommittees reports:

Banning Policy-

David S. and Sam J. are to get together via email and work out the new banning policy details.

Management Agreement -

David S. is to send a copy of the management agreement to Dean to look over.

New Business:

Excess Program Books:

Sam explained about income from unrelated business, and said we could sell excess program books.

Air Cleaners:

Andrew proposed we get Air cleaners for the Hospitality (He suggested 4). Everyone agreed.

Recognition:

Andrew suggested David Lohkamp get recognition for all the hard work done at Orycon 23.

Other comments:

Still need to send Sam a check.

Meeting adjourned at 8:26

Sponsor of OryCon, CON, Westercons 37, 43 and 48, CascadeCon, Smofcon 8, Potlatchs 5 and

8, 1996 World Horror Convention,

the Clayton Memorial Medical Fund, the Endeavour Award, and the Susan C. Petrey Clarion

Scholarship Fund