OSFCI BOARD OF DIRECTORS
Quarterly Meeting Minutes
March 25, 2002
Present: Board and officers: Linda Pilcher, Marc Wells, Melanie Schaber,
David Schaber, Andrew Nesbit, Lea Rush, David Levine, John Bartley, Roger
Wells, John Williamson, Aaron Curtis, Lacey Axmaker, Stuart Axmaker, Jim Fiscus,
and Sam Justice.
The meeting was called to order at
7:35 pm by President Linda Pilcher.
Minutes:
Minutes of previous meeting were
accepted without correction.
Treasurer's Report :
James Wilsonsage was not present at
the meeting.
Convention Reports:
Orycon 23:
Regress
Reports have been sent out. Helen is
finishing the books, and should have them closed by the July meeting.
Orycon 24:
The Exec
committee decided to try something different and not have a Masqurade.
Registration
sits at 358
Lea
Reports that there is approx. $9800 in the account.
Gamestorm 2002:
Convention did very well. 291
members attended.
It
looks like there will be a sizable surplus.
The
Treasurer quit (He had a problem with Gamestorm spending a portion of their
surplus on gaming supplies), and Wendy
Kieth will close the books.
A
motion to negotiate for a 2 year contract with the hotel was proposed and
passed.
Sam
asked if there were problems with the large number of under-18 year olds. There were none.
Gamestorm
2003:
Everything
is going well so far. Pre-registration
sits at 76 members.
We
plan on adjusting our budget for the large amount of pre-reg.
Left Coast Crime:
There
were plenty of at the door memberships.
Many people involved with Orycon came in over the weekend to volunteer
where needed.
Andrew asked if we might do LCC
again. Possible but not likely.
Westercon 54:
No Report.
Funds and Awards:
Susan C.
Petrey Clarion Scholarship Fund:
No report.
Clayton Memorial Medical Fund:
To date, no one has asked for money. Was pointed out that Jon Gustufson was ill
and may be eligible.
Endeavour Award:
This year we have a very strong field. 31 or 32 books submitted.
Are
planning to send flyers to Norwescon, thanking them for their contribution.
Other Continuing Business:
Subcommittees
reports:
No Reports
Gail
Butler:
Asked if Gail Butler’s
art disk had been returned to her.
Linda will find out if Kristy or Jay has found the disk yet. Lacey will call Gail and get an estimate of
how much it will cost to replace the disk.
New Business:
Art
Panels:
Andrew motioned we loan the
panels. Motion was passed.
Lea
will arrange pick-up and return.
ConJose
asked to borrow the panels for Worldcon.
After much discussion, it was decided that we didn’t have enough
information to make a decision.
Other business:
Motion
was made to grant Sam Butler membership to any event he wants to attend for all
the work he has done for us over the years.
Motion passed.
Bid Proposal:
Patty Wells submitted a bid to chair
Orycon 25. Motion to accept proposal
passed.
Meeting adjourned at 8:40
The
Clayton Memorial Medical Fund
Report to the OSFCI
Board
May 20, 2002
History of the Fund:
The Clayton Memorial Medical Fund was founded in 1996 as the Oregon Science Fiction Emergency Fund to help science fiction and fantasy writers deal with medical emergencies. OSFCI created the fund in response to the illness of Portland author Jo Clayton. The Fund's Board of Trustees worked with Science Fiction and Fantasy Writers of America (SFWA) and Jo Clayton's fans to raise money to help Jo and other writers. Harlan Ellison reported on our plea for funding during his Sci Fi Channel (cable TV) show. The combined publicity, especially Mr. Ellison's mention of the Fund, brought in donations from across the nation.
The Clayton Fund helps professional science fiction and fantasy writers living in the Pacific Northwest (Oregon, Washington, Idaho, and Alaska) deal with the financial burdens of medical emergencies. Authors in need of help contact the Clayton Fund Board of Trustees. The Trustees evaluate the situation and the documentation provided and decide how much money the Fund can give. The money is in the form of a gift, not a loan. We do not plan to start a fund raising campaign at this time, but remain open for donations. Should we face an emergency akin to the long-term assistance needed by Jo Clayton, we will have to undertake a major fund raising campaign.
Board of Trustees:
Trustees are appointed by the OSFCI Board. At least one Trustee must be a member of the OSFCI Board. Board of Trustees, May 2002: James W. Fiscus, Chairman; Page Fuller, Treasurer; Marc Wells, OSFCI Board Member; and Geri Jeter.
Financial History and Report for Fiscal Year Ending
December 31, 2001:
|
Year |
Credit |
Debit |
Recipients |
|
|
|
|
|
|
1996 |
$ 17,728.00 |
$ 2,544.00 |
1 |
|
1997 |
4,486.00 |
8,180.00 |
1 |
|
1998 |
947.00 |
4,278.00 |
2 |
|
1999 |
1,266.00 |
1,000.00 |
1 |
|
2000 |
1,259.00 |
5,000.00 |
1 |
|
2001 |
4,815.00 |
419.00 |
|
|
|
Balance, December 31, 2001: |
$ 8,080.00 |
|
The Endeavour Award
Report to the OSFCI
Board
May 20, 2002
History and Nature of the Award:
Many of the best science fiction and fantasy writers in North America
live in the Pacific Northwest. The Endeavour Award was funded by Portland-area writers and
readers of science fiction and fantasy in 1996 and chartered by OSFCI. The Award honors the authors of
distinguished science fiction or fantasy books, either novels or a
single-author collections of stories, created by writers living and working in
the Pacific Northwest. (Oregon, Washington, Idaho, British Columbia, The Yukon,
and Alaska.) The Award first was
presented in 1999 and is presented at OryCon for books published during the
previous year.
The Award is dedicated to helping science fiction and fantasy writers living in the Pacific Northwest produce the best literature in the field. We seek to encourage new writers and bring new readers to books created in the Pacific Northwest. We do this through grants to finalists and winners and by recognizing and publicizing science fiction and fantasy written by Pacific Northwest authors. Beginning at the 2001 OryCon, we expanded our activity to encourage new science fiction and fantasy writers by involving Award finalists in writers workshops.
|
Award Entries: |
1999 = 24 |
2000 = 25 |
2001 = 28 |
2002 = 31 |
The Endeavour Committee
Committee members are nominated
by members of the committee or by members of the OSFCI board and elected to
three-year terms by the Administrative Committee. The names of new committee members are submitted to the OSFCI
Board for ratification at its next regular meeting. Current member: James
W. Fiscus, Chairman; Page Fuller, Treasurer; Michael Coney; Marilyn J. Holt;
Mary Rosenblum; and Sheila Simonson.
Financial History and Report for Fiscal Year Ending
December 31, 2001:
Our funding is based on contributions and we are actively seeking money through grant applications to foundations, companies, and individuals.
|
Year |
Credit |
Debit |
|
Award Recipient |
|
|
1996-1998 |
$ 121.00 |
$ 121.00 |
|
|
|
|
1999 |
1,191.00 |
1,191.00 |
|
Greg Bear |
|
|
2000 |
1,520.00 |
1,338.00 |
|
Greg Bear |
|
|
2001 |
1,283.00 |
1,395.00 |
|
Ursula K. LeGuin
and Louise Marley |
|
|
Balance, December 31, 2001 |
$ 152.00 |
|
|||
Submitted for the Endeavour Award Committee,
Page Fuller, Treasurer
James W. Fiscus, Chairman