Meeting Minutes

May 24, 2004



Present: Board and officers:  Linda Pilcher, David Schaber, Aaron Curtis, Scott Sanford, Melanie Schaber, Jean Stump, Lisa Axmaker. Also present: Sam Justice, Stuart Axmaker, Aaron Nabil, John Bunnell, Andrew Nesbit, Marc Wells, Joyce Zimmerscheid , David Lohkamp, John Lorentz, Ruth Sachter, Paul Wrigley, Debbie Cross, and Samantha Axmaker


The meeting was called to order at 8:40 pm by Linda Pilcher.


Election of Officers:


Nominations: Andrew nominated the current officers to stay on another term.  No other nominations.


Motion to reconfirmation:


Sue Petry Scholarship Fund


Paul/Debbie confirmed for 3 yrs




Treasurer's Report:


It was mentioned that we should consider an audit group to double check the books.

It was determined that the Audit group consist of the current treasurers of OSFCI, Orycon, GameStorm, and any other convention sponsored by OSFCI.

Need to send finished treasurers report to the general membership.



Convention Reports:      



     Orycon 25:

Have not closed the books,  are awaiting checks to clear

Need to transfer funds owed to Orycon 26



     Orycon 26:

We have about $6000 in the bank

There are between 350 and 400 members

We plan to have a brainstorm meeting at C-Cubed.




 GameStorm 2003:

      Books almost closed.

Still need to get the treasurer to fill out tax paperwork and distribute surplus.



     GameStorm 6:

We plan to have the books closed before next Board Meeting. We just need to distribute surplus.




     GameStorm 7:

Still very early in planning. We have very good pre-reg numbers.



The convention will bein two weeks

There are about 40 members pre-reg.

There will be an Orycon Brainstorming meeting on the Sunday afternoon of the convention.


     Smofcon Bid:

We still need to get a letter of intent with a hotel


Westercon  bid:

The bid is coming along nicely

The voting will be in calgary in 2005




Funds and Awards:


     Susan C. Petrey Clarion Scholarship Fund:

See Report

Petrey Fund has given 2 scholarships with $500 bonus this year.

Also a grant of additional $1500 to clarion

Will have an auction at Orycon




     Clayton Memorial Medical Fund:

No report



Endeavour Award:

No Report.



Continuing Business:


      Subcommittee reports:


     Hotel Negotiation Report:

The Doubletree sales rep has left and no new one has been chosen yet





New Business:




Other New Business:



Motion to adjourn passed


Meeting adjourned 9:22