OSFCI BOARD OF DIRECTORS
Meeting Minutes
May 24, 2004
Present: Board and officers: Linda Pilcher, David Schaber, Aaron Curtis, Scott
Sanford, Melanie Schaber, Jean Stump, Lisa Axmaker. Also present: Sam Justice, Stuart
Axmaker, Aaron Nabil, John Bunnell, Andrew Nesbit, Marc Wells, Joyce
Zimmerscheid , David Lohkamp, John Lorentz, Ruth Sachter, Paul Wrigley, Debbie
Cross, and Samantha Axmaker
The meeting was called to order at 8:40
pm by Linda Pilcher.
Election of Officers:
Nominations: Andrew nominated the
current officers to stay on another term.
No other nominations.
Motion to reconfirmation:
Sue Petry Scholarship
Fund
:
Paul/Debbie confirmed
for 3 yrs
Treasurer's Report:
It was mentioned that
we should consider an audit group to double check the books.
It was determined that
the Audit group consist of the current treasurers of OSFCI, Orycon, Game Storm,
and any other convention sponsored by OSFCI.
Need to send finished
treasurers report to the general membership.
Convention Reports:
Orycon 25:
Have not closed the
books, are awaiting checks to clear
Need to transfer funds
owed to Orycon 26
Orycon 26:
We have about $6000 in
the bank
There are between 350
and 400 members
We plan to have a
brainstorm meeting at C-Cubed.
Game Storm 2003:
Books
almost closed.
Still need to get the treasurer to fill out tax
paperwork and distribute surplus.
Game Storm 6:
We plan to have the books closed before next
Board Meeting. We just need to distribute surplus.
Game Storm 7:
Still very early in planning. We
have very good pre-reg numbers.
C-Cubed:
The convention will
bein two weeks
There are about 40
members pre-reg.
There will be an
Orycon Brainstorming meeting on the Sunday afternoon of the convention.
Smofcon Bid:
We still need to get a
letter of intent with a hotel
Westercon bid:
The bid is coming
along nicely
The voting will be in
calgary in 2005
Funds and Awards:
Susan C.
Petrey Clarion Scholarship Fund:
See Report
Petrey Fund has given
2 scholarships with $500 bonus this year.
Also a grant of
additional $1500 to clarion
Will have an auction
at Orycon
Clayton Memorial
Medical Fund:
No report
Endeavour Award:
No Report.
.
Continuing Business:
Subcommittee
reports:
Hotel Negotiation
Report:
The Doubletree sales rep has left and no new
one has been chosen yet
.
:
New Business:
Other New Business:
.
Motion to adjourn passed
Meeting adjourned 9:22