Westercon 48 Progress Report 4
Table of Contents
This progress report is Copyright 1995 Oregon Science Fiction Conventions, Inc. It was edited by David D. Levine. Most uncredited text pieces are by John Lorentz. "How to Get to the Hotels" map by YaLeah, edited by David Levine. Westercon logo by Elizabeth Lawhead.
- Westercon 48
PO Box 2584
Portland, Oregon 97208-2584
Please use this address for all correspondence. Do not use the return address shown on the back cover. That is our outgoing bulk mail address only!
- (503) 283-0802
Westercon 48 is a production of Oregon Science Fiction Conventions, Inc., a tax-exempt non-profit corporation.
"Westercon" is a service mark of the Los Angeles Science Fantasy Society.
Westercon 48 is now less than two months away. I don't suppose I could convince you all that the committee has absconded with the funds to Rio... (Especially since the bank account balance would only get us as far as Burbank.)
Actually, we're all working very hard to get ready for you. In April, we held an oceanside committee retreat (in Seaside, Oregon though, rather than Rio), spending the entire weekend working on ideas for the convention. The progress report you're now reading indicates some of the work we've done-the committee list is much longer, the dealer room and art show are both nearly sold out, and the programming department is busily scheduling the dozen-plus rooms which will be holding events, as well as the 200 or so program participants. And we've placed our order for good weather. So we should be ready by the time you arrive. See you then!
(Don't forget: the convention room block will be released on June 8. After this date it may not be possible to get a room in the Red Lions at the convention rate!)
Ray Villard has specialized in communicating astronomy to the general public for the past 20 years. As Public Information Manager for the Space Telescope Science Institute at the Johns Hopkins University in Baltimore, Maryland, he is responsible for disseminating news about the most recent discoveries made with Hubble Space Telescope. He previously was associate editor for Astronomy and Star & Sky magazines, and has written a variety of free-lance articles. Mr. Villard has scripted shows for planetariums at the Boston Museum of Science, Maryland Science Center, St. Louis Science Center, and Rochester Museum and Science Center. He has developed planetarium school programs, and teaches astronomy courses and hosts public seminars through the Johns Hopkins University. He is a regular contributor to the Stardate radio series, which features news items about astronomy. He holds an M.S. in Science Communication from Boston University.
Westercon 48 will begin at Noon on Friday, June 30 and end at 4 PM on Monday, July 3.
As much as we'd like to have it otherwise, Westercon 48 will not be run on a 24-hour basis. Everything (filking, gaming, hospitality and the dances) shuts down from 4AM to 8AM each night. This allows everyone to find their rooms at least once a day (making the hotel happy), and gives the hotel and Westercon staff a chance to refresh things for the next day.
Book your rooms! Book early, book often! Le us know via the Westercon 48 GEnie address if you get confusing answers from Hotel Reservations.
The biggest source of confusion thus far has been a change in Red Lion's policy with respect to requests for a river view room. Since these are quite popular, the hotels are tacking on a $10 fee if you absolutely must have a river view room. The $10 is to guarantee your request. If you take your chances, or don't care, you will not be charged extra if you are put into a river view room when you arrive.
If you wish to book a suite, or have questions regarding a suite, please contact me at the convention's GEnie address, or call (503 232-5692.
The staff at both hotels are looking forward to our convention and are looking forward to an event as successful as Westercon 43 was for us and them.
By car: Heading either north or south on I-5, take exit #308 (signs will say "Jantzen Beach Center" and "Hayden Island"). The Columbia River Red Lion is west of the freeway, near the shopping center; the Jantzen Beach Red Lion is east of the freeway, near the Safeway. Click here for a map (13K) that shows how to get to the hotels by car.
By air: The Red Lions operate a shuttle from the Portland Airport, departing at 10 and 40 minutes after the hour, from 5:40 AM to 11:10 PM. (One shuttle serves both the Red Lion Columbia River and the Red Lion Jantzen Beach.) A taxi to the hotel costs about $15-18.
By bus: The Greyhound terminal is downtown. To get from there to the convention you have two choices: public transportation (Tri-Met)- catch the #5 bus at 5th & Everett, roughly three blocks southeast of the bus station, cost is $1.00-or taxi, cost is about $12-15.
By train: If you take the train to Portland you'll find yourself at the downtown terminal, which is right next to the Greyhound terminal-follow the directions above. However, we suggest that you go to the Amtrak station in Vancouver, Washington rather than Portland. The Vancouver station is much closer to the con (and a cheaper cab ride!).
Please take a moment right now to check the label on your progress report. This has your real name, your address, your badge name (if you have requested one), and your membership number (or INT if you are receiving this PR because you requested information). If this information is not correct or has changed, please let us know. Mailing us a post card is the best way, but if you must call, please spell out the changes so that we can put them into the computer correctly.
If the name on your label starts with "G/", then your membership was purchased as a guest of someone else and no other name has been given to us. We encourage you to let us know in advance the name of the person using the membership, so that we can have a correct badge ready.
Memberships are transferable. Please let us know in advance so that we can have the correct badge ready at the convention. A signed note from the original member indicating the transfer of membership is all we need to accept the transfer. Please remember that we will not make any transfers at the convention without a note from the original owner. If you move, or change any of your information during the year, drop us a note or postcard with your new address. We don't want to lose you!
And if you have some free time at the convention, try volunteering at Registration. It's a great place to be and lots of fun!
Memberships in Westercon 48 are available at the following rates:
$50 until June 10, 1995
Supporting memberships are $20 (at all times), and for $5 we'll still sell you a pre-supporting membership!
$60 at the door
One-day memberships will be available at the convention only at the following rates:
Children who will be 6-12 at the time of the convention are half price. Children 5 and under at the time of the convention are free. Children must be accompanied by an adult with a membership.
Children must be accompanied by an adult in order to purchase a membership, and all children must be registered with the convention. Those five and under (and any other child whose parent requests it) will receive a hospital-type ID bracelet. This bracelet will list the parent's (or responsible adult's) name, and hotel room number (if applicable). At all times, these children must be under the supervision of an adult, or in the day care facility. If a young child is found unattended, that child will be delivered to the day care area, and the parent will be billed for the day care received. Children 5 and under will still be admitted free to the convention.
We recognize that many children in the 6 to 12 range are capable of independent activity. Therefore, as long as they are causing no problems, they do not have to be under adult supervision. However, if they are not capable of independence, then they must be under adult supervision, or in the day care facility, as above. Children 6-12 are admitted at half the adult price; ID bracelets are not required, but suggested.
When you get to the convention, Registration will be located in the Jantzen Beach Red Lion (east of the freeway), in the hallway outside the main ballroom. It will be open the following hours:
Thursday 2:00-10:00 PM (Pre-Reg only)
Outside of Registration hours, you can register at the Office (in the Glisan Room in the Jantzen Beach Red Lion).
Friday 11:00 AM-10:00 PM
Saturday 9:00 AM-6:00 PM
Sunday 10:00 AM-6:00 PM
Monday 10:00 AM-2:00 PM
Ad rates for the Program Book will be as follows:
All ads should be camera ready. Any screened artworks should be 120 - 133 line maximum. Preparation of ads from art and mechanical will be billed at cost. Any and all other production charges will be billed at cost. Color ads, special positions (including covers) are extra. Contact us for full information.
Full Page $100 $175
1/2 Page 65 110
1/4 Page 40 70
The fan advertising rate applies to fan clubs, conventions (including Worldcon bids and other fan activities. Any ad submitted under this rate must be from such an organization and can only be promoting or offering information about itself and/or its activities, including fund raising, membership rates and information. Payment must be included with your ad. Please make all checks payable to Westercon 48.
Ad Size: Wide: Deep:
Full Page 7 1/2" x 10"
1/2 Page Vertical 3 5/8" x 10"
1/2 Page Horizontal 7 1/2" x 4 7/8"
1/4 Page 3 5/8" x 4 7/8"
The pro advertising rate applies to all other individuals, business and organizations.
If you are unsure whether or not the fan rate applies to you or your organization, please write and describe your situation.
Deadline for space reservations: May 19, 1995.
Deadline for all materials: May 26, 1995.
Westercon 48 Program Book
Any committee list is a "work in progress." This list is complete as of April 17, 1995, but is almost assuredly incomplete by the time you see it.
c/o Stuart C. Hellinger
Post Office Box 561
New York, NY 10150-0561
Phone: (718) 438-0853
* Names in bold are members of the Westercon 48 Executive Committee.
Chair (& Committee Newsletter) John Lorentz *
Deputy Fred Duarte
Ad Sales Stuart Hellinger
Administration Division Head Linda Pilcher *
Artifacts Nancy Smith *
Art Show Ruth Sachter *
Deputies Sandy Cohen, Jane Hawkins
Assistants Elinor Fadgen, Gary Louie,
Pat Steed, Mindy Sherwood-Lewis
"Beer Track" Dick Pilz
Business Meeting Chair Kevin Standlee
Secretary Elayne Pelz
Child Care Aaron Bodor & Tash Robb
Committee Secretary David Schaber
Club House Roz Malin & Dick Pilz
Daily Zine Clint Budd
Dealers' Room David Schaber
Events/Tech Crew Head Robert Verde
Deputy Dean Koenig
Dance DJ's Kurt Daily, Keith Johnson
Exhibits Sharon Sbarsky
Fan Room Steve Berry, Alan Rosenthal
Filking Cecilia Eng
Flyers Table Steven Payne
Gaming Mary Olsen
Assistant Karl Krehbiel
GOH Liaisons Mark Bourne (Science)
Bruce Pelz (Fan)
Ruth Sachter (Artist)
Skip Ward (Writer)
Green Room Staff Joyce Zimmerschied
Handicapped Members Liaison Mari-El Mor
Assistant Carl Mork
Hospitality Head Debbie Cross
Assistants Pat Gulley, Marci Malinowycz,
Hotel Liaison Patty Wells *
Assistants Melanie Schaber, Marc Wells,
Information John Bartley III
Mail Room Kate Yule
Masquerade Susan Mohn (Twilight)
Deputies Pat & Peggy Kennedy
Staff Richard Lawrence, Tom Whitmore
Office Helen Umberger
Opening Ceremonies Ariel Shattan
Outside Activities Alan Smith *
Program Book Editor Steve Berry
Programming Division Head Andrew Nisbet *
Assistant Dave Hicks
Art Programming Elizabeth Lawhead
Children's Programming Roz Malin
Program Operations Janice Gelb
Publications Division Head David Levine *
Registration Barbara Oldham
Linda Pilcher *
Assistants John Andrews, David Lohkamp,
Restaurant & Local Guide Pat MacAodha
Security Head Glenn Glazer
SFWA Liaison to Westercon James Fiscus
Site Selection Rick Katze
Treasurer Paul Wrigley *
Video & Satellite Office Anne Peck, Jeff Peck,
VIP/SFWA Suite Chris York
Writer's Workshops Angela Marie Cunningham
Here's an updated list of artists and agents that have reserved space in the Art Show as of mid-April. The list has grown considerably in the last few months and by the time you read this, the show will probably be completely reserved. So come ready to see and buy some wonderful artwork, meet many of the artists, enjoy our art programming-panels, demos and workshops-and just have a great time!
Rob Alexander Mary Hanson-Roberts Luise Perenne
AmRen, Inc.: Mari-El Carolly Hauksdottir Lynn Perkins
Mor & Charles Martel Deanne Hicks Jim Pigtain
Alicia Austin Heather Hudson Jennifer Platts
Freddie Baer Brian Hunt Mary E. Powell
Rena Bassilvergoran John Gray III Roberta Rice
James Bergen Barbara Johnson Mark Rogers
Janet Borkowski Eleanor Johnson Jennie A. Roller
Adrian Bourne Kelly Johnson Melody Rondeau
Dorothy Boyle Angela Jones Leonardo D. Rufo
Heather Bruton Mary Anne Koch Jane T. Sibley
Gail J. Butler Lissanne Lake Frances Spencer
Russell Campbell Elizabeth Lawhead J. A. Stelnicki
Ctein Lubov Karen C. Thompson
James Currie L. Pierce Ludke Dineh Torres
James Stanley Daugherty Frank Lurz Tammy Tripp
Lonnie Davis (agent) Mary MacVoy Susan Van Camp
Joy Day Adrienne Zinah Martinez Tami Vaughn
Jeanine Falter Shauna McKain-Storey Diana Vick
Jeff Fennel Barbara McLaughlin John Waible
John R. Foster Linda Michaels Markus Willis
Paul Gorman Ellisa Mitchell Wizards Fantasy &
Robert D. Griffiths Betsy Mott Science Fiction Art
Eleanor Gunderson Leslie Newcomer Gallery *
Jesse David Guiher Cheryl M. Nordgulen Corey Wolfe
Elizabeth R. Hail Margaret Organ-Kean
Sherry Hanson Otherworld, Unltd.
* "Wizards Fantasy & Science Fiction Art Gallery" is the correct name, not "Wizards of the Coast Gallery" as I mistakenly wrote in the previous progress report. There must have been too much magic loose in the world.
Due to conflicts that arose Kelly and Laura Freas won't be able to attend-we'll miss them.
Volunteers are always needed and welcome. I'll gladly send volunteer information to anyone who is interested. Please use the contact addresses listed in the progress report or e-mail me directly at
Portland has been called "Beervana"-find out why. With over two dozen breweries within the city limits and a dozen more nearby, it is appropriate to have a few panels on everything what ales you. We are arranging for one or two afternoons of panels with brewers, beer critics, tasters, and beer authors, along with demonstrations and tastings. Fred Eckhardt, author of The Essentials of Beer Style and Sake (U.S.A.), will be a special guest.
Child Care will be provided at Westercon this year. We will be using the same professional nannies we have used at the past two Orycons, so you know they are prepared to deal with our little aliens. The hours for Child Care are:
Friday 6/30: 1:00-5:00, 6:00-11:00
Please take note of the fact that Child Care closes for an hour each day from 5:00 to 6:00 for dinner. Children must be picked up by 5:00 for dinner and by closing at the end of the day. Parents will be charged a premium for picking up children late.
Saturday 7/1: 9:00-5:00, 6:00-11:00
Sunday 7/2: 9:00-5:00, 6:00-11:00
Monday 7/3: 9:00-6:00
Rates for child care will be $3.00 per hour, 10 hours for $25.00. Scrip will be sold in the convention office. Our nannies will not be able to sell you scrip or accept cash; you must go to the office to purchase scrip and register your children for child care. Rest assured that our nannies will have plenty to do without trying to administer the paperwork.
Yes, there will be children's programming. Most of it will be in a room across from the Club House. Some of the programming will include: kinderfilking, Ms Frizzle, a Take It Apart Into Tiny Pieces Class, microscopes, costuming, self-defense, dance, young astronauts, jugglers, a play, a magic show, learning magic, OMSI's STARLAB, microscopes, and much more. We hope to keep the kids busy from around 8:00 A.M. until around 4:00 P.M., but we will close children's programming at lunchtime. Since this is not childcare, and a responsible adult needs to be with your child (other than the programmer), I plan on having a parent/child gathering every morning and afternoon of the convention. Hopefully, this will give you an opportunity to meet other parents and arrange "trades." And remember, if the good ship Enterprise can be a home for children, so can a convention.
Don't forget to bring shoestrings-one or two or a dozen. It does not matter if they have knots in them. It would be nice if they aren't all dirty and muddy.
To sum it up-Good food. Good drink. Good friends. Let's eat. Drop by the Club House between panels to enjoy tasty treats and listen to jazz and classical music. There will be a comfortable spread of comestibles for every palate. We will also be having special events which will include a chocolate tasting and four ale and mead tastings. Westereggs will be back. Information about all these events will be in the program book. Do check the book for our hours. We are not the main Hospitality and will be closed during opening ceremonies, the salmon bake, and the chocolate tasting (you must buy a ticket to attend the chocolate tasting). Also, the Club House closes in the evening and everyone is encouraged to gather in Hospitality or enjoy the dances, filking, and other evening activities.
The ale and mead tastings are part of the beer track and will be every afternoon about 16:00. We will have three meads and two ales to sample. One of the ales is a barleywine called Old Propeller Head. I.D. will be checked. In Oregon you must be 21 to legally drink alcohol.
Basically, the Club House provides a place for everyone to come and rest in between daytime programs they wish to attend. We like bouquets of fresh flowers, quality food, and the murmur of friends talking. This is what we hope to present to you. We hope to see you.
As of press time, the Westercon dealers' room is sold out. If you would like to be placed on the waiting list, please contact us through our PO box, electronic mail addresses or phone number.
Here is the list of dealers who are registered as of April 4, 1995:
We plan to have two large rooms for evening Filk (that's "folk" with a fantasy/science fiction theme for those of you who are new) Song Circles, so we can have a chaos circle for the brave, and an honor-system poker chip circle for the ones who like to know that their turn will eventually come `round. Check your program books upon arrival for more details. Both Filk rooms will be in the Columbia River Red Lion, so if you plan to bring lots of instruments and heavy songbooks be sure to reserve your hotel rooms in the Columbia River hotel early!
Angelwear Great Escape Games
Austin Studios Lady Jayne's
Basement Books Ludicrus Games
Blue Moon Books M-U Press
Book Vault Magikal Aardvark, LTD.
Bryan Barrett Quicksilver Fantasies
Darlene P. Coltrain Raiments
Dragonfly Design Edie Reichard
Dragonmaker Shadows Treasure Chest
Bob Edwards Shipmans Star Props
Eye-Deas Sign of the Unicorn
The Fantasy Connection Springtime Creations
Firewolf Terra Incognita
Fo' Paws Productions Uncomyn Gifts
Phil Foglio Unicorn
Kelly Freas Joyce Van Scyoc
Friends of Filk Dick Wald
Games Plus Wearable Starscapes
Robert Gavora Wrigley-Cross Books
Rhonda Gheen Sculptures
And yes, we'll be scheduling lots of music concerts throughout the convention for those of you who want to hear the best and brightest-watch for the neon-green concert signs which will be posted throughout the convention.
We also hope to have a fair number of music workshops and panels during the day, and will try to schedule these for the Columbia River meeting rooms to concentrate the music in the one hotel and try to avoid too many of the dreaded trips to the Other Hotel... Although we of course encourage you to visit the music dealers and buy lots of tapes and songbooks in the Other Hotel.
And for those of you who are into dancin' music, Friends of Filk is bringing in the Celtic Rock band Tempest for the Friday night dance! Bring your dancin' shoes and prepare to rock 'n reel!
The hiking trails of the Columbia River Gorge are within 40 minutes of the Westercon hotels at Jantzen Beach. Over 20 trails climb from near the south bank of the Columbia River. Most start with a steep climb for the first mile, than level off at the top of the Gorge. A number of trail loops let you avoid having to shuttle two cars.
Start, however, by dropping by the REI (Recreational Equipment Inc.) store at the west end of the Jantzen Beach shopping center. REI stocks the U.S. Forest Service's map of the Columbia River Gorge trails. They also have maps to most of the national forests and wilderness areas in the Northwest.
Here are some of the major gorge trails and trail loops:
A number of other loops are possible, with lengths of up to 30 miles.
- Wakeena Trail-Larch Mountain Trail Loop to Multnomah Falls: Avoid starting at Multnomah Falls (on the Larch Mountain Trail) unless you enjoy tourists and a steep climb up a mile of pavement. However, starting at Wakeena Trail, you can do a very nice 4 to 6 mile loop that comes down at Multnomah Falls and follows the highway back to Wakeena.
- Horsetail Falls Trail-Oneonta Trail Loop: Start at Horsetail Falls, climb to the top of the gorge, and drop back to the highway by Oneonta Trail. 2.5 to 3 miles. Also offers another two miles if you go on up to Triple Falls before finishing the loop.
- Eagle Creek Trail: Just east of Bonneville Dam, Eagle Creek offers an easy trail that was blasted from the cliff face to keep it nearly level for 14 miles. Several of the most famous Gorge waterfalls, including Punchbowl and Tunnel Falls, are on this trail.
The fastest way to reach the Gorge from the convention is to cross the Columbia River by the I-5 bridge and take the first right-immediately the other side of the bridge-following the signs east to State Route 14 and Camas and Washougal. After some six miles, the highway connects with I-205. Take I-205 south over the river to the eastbound exit to I-84 (marked for Hood River and The Dalles).
Once on I-84, you have two main choices. If you want the long scenic drive, take the Corbett exit and turn left (east) at the top of the hill. This puts you on the Old Columbia River Highway. If you want to get to the hiking areas quickly, take the Bridal Veil exit and proceed east on the old highway. For Eagle Creek Trail, stay on I-84 past Bonneville Dam to the Eagle Creek Fish Hatchery exit.
The Westercon 48 Hospitality Mission is to provide a comfortable, pleasant place for convention members to take a break from their hectic pace, relax a little, socialize, and enjoy quality snacks and beverages.
Helping us do this will be several groups who will each host Hospitality for a period of time. Each group will bring its own special flavor with them. Friday evening's host will be L.A. Con III, with Chaz Baden in the lead. On Saturday, led by Marci Malinowycz, your host will be The Roscoe Vanguard. William Sadorus will head two groups on Sunday. Anglicon will be bringing the atmosphere of a British afternoon tea during the day, and Norwescon will host the evening with a special theme to be announced.
A wide variety of goodies, from healthy veggies to not-so-healthy sweets, will be available whenever Hospitality is open. We will be closing for one hour each afternoon for cleaning. Wine and good Northwest beers will be available when we reopen at 4pm for a minimal charge of 50¢. A professional bartender will be on hand, so be prepared to have your I.D. checked. Of course, non-alcoholic beverages will have no charge.
The entire suite will be non-smoking, however, there will be two small balconies open to smokers. Remember, the hotel is surrounded by decks overlooking the Columbia River. To encourage a pleasant atmosphere for conversation, no gaming, video, filking, or loud music will be allowed in the suite.
Hospitality is located in the Jantzen Beach Red Lion Room 206 and is open the following hours:
Friday: 12 noon-3 pm, 4 pm-1 am
Hospitality is a very labor intensive part of the convention. If you appreciate the services it provides, perhaps you can find time to do a little volunteering. Of course, help is needed at all times, but Thursday evening and Friday morning we will especially need volunteers to prep food and set-up the suite. Any help you can offer will be greatly appreciated.
Saturday: 9 am-3 pm, 4 pm-1 am
Sunday: 10 am-3 pm, 4 pm-1 am
Monday: 9 am-4 pm
The Westercon Information Project is now collecting questions for a FAQ (Frequently Asked Questions list) for Westercon 48. Your help is appreciated in creating the FAQ. If you can write, phone, or e-mail, your questions will almost certainly be added to the FAQ.
Send your questions to:
- What questions should be in the FAQ? (Don't worry about the answers, that's my problem.)
- What have you needed to know at a con that you didn't know when you arrived? (Again, questions only, please.)
Mail: John Bartley
Here is the list of program participants as of April 4, 1995:
2036 NE Hancock
Portland, OR 97212
E-Mail: email@example.com (main)
Phone: (503) 335-0902 home when I am, fax when I ain't (Supra 288i faxmodem)
(503) 335-0860 BBS 14.4 (Intel 144i faxmodem)
(503) 335-0796 BBS 9.6 (Intel 9600ex)
Greg Abraham Mel Gilden Margaret Organ-Kean
Heather Alexander Stephen Gillett Fred Patten
Clifton Amsbury Elizabeth Gilligan Bonnie Jean Rea Patterson
Kim Antieau James Glass John Pelan
Astrid Bear Lenora Good Bruce Pelz
Greg Bear Sarah Goodman Elayne Pelz
Michael Berlyn Eileen Gunn Vol Ranger
Betty Bigelow Jon Gustafson Mary Rosenblum
Tom Billings Nancy C. Hanger Leonardo D. Rufo
Jesse Bone Thea Hardy Kristine Kathryn Rusch
Adrian Bourne Ellen Key Harris D. F. Sanders
Mark Bourne Norman E. Hartman Steve Savitsky
R. V. Branham Patrick Nielsen Hayden Joyce Scrivner
Jim Brunet John Hedke Michael Shea
Chris Bunch Terry Hiller Andi Shechter
Gail Butler Marilyn Holt Josepha Sherman
Ted Butler Bob Kanefsky Stu Shiffman
Jack Cady Keith Kato Dave Smeds
Tim Campbell Jerry Kaufman Dean Wesley Smith
Christine Carmichael T. Jackson King Kevin Standlee
Frank Catalano Meryle Korn Janet Tanaka
Jo Clayton Jean Lamb Susan Taubeneck
Ctein Elizabeth Lawhead Bruce Taylor
Howard Davidson Tomas Ligotti Lucy Taylor
Margaret Davis Sonia Orin Lyris Amy Thomson
Joy Day Adrienne Martine-Barnes Suzanne Tompkins
John de Camp Margaret McBride Gordon Van Gelder
Barbara A. Denz Luke McGuff Ray Villard
Paula E. Downing Donna McMahon Vernor Vinge
Fred Eckhardt Don McQuinn Chuq Von Rospach
Laurie Edison Mari-el Mor John Vornholt
Marjii Ellers Mike Moscoe Elisabeth Waters
Ru Emerson Kevin Andrew Murphy Kathy D. Wentworth
James Fiscus Rebecca Neason Leslie What
Margaret Forsythe Larry Niven Tom Whitmore
Richard Foss Kevin O'Donnell, Jr. Ben Yalow
Louise Foster Marybeth O'Halloran Cheryl Lynn York
Esther Friesner Mick O'Halloran Julie Zetterberg
Janice Gelb Steven Oliver
Kurt R. A. Giambastiani Jerry Oltion
People with disabilities who require the services of an attendant for wheelchair pushing, signing, personal assistance, etc. may register their attendant for the convention at no charge. Also, disabled people who need special seating or cannot stand in line for long periods will be allowed to seat themselves 15 minutes early at major events such as Opening Ceremonies and the Masquerade and will not be required to stand in line. Please contact Mari-El Mor at 2116 NE 49th Ave., Portland OR 97213-2070, or (503) 281-8606, or firstname.lastname@example.org with requests for further personalized information.
Enclosed in this Progress Report is your Site Selection ballot. The Site Selection table at the convention will be located in the Exhibits area (Red Lion Ballroom Foyer in the Jantzen Beach Hotel).
In line with the standard practice at most major conventions, including recent Worldcons as well as most Portland conventions for the last several years, the carrying and wearing of weapons will not be permitted, except as part of a Masquerade contestant's costume, or as part of other designated events, and then only during the event, or in transit to and from the event. The use of a weapon as part of the Masquerade must be approved by the Masquerade Director prior to the event. Failure to do so is grounds for immediate expulsion from the convention.
The Convention committee defines as weapons any object designed to cause bodily harm, or any replica of such an object and any other object the Committee determines to be dangerous. However the committee reserves the right to amend this definition of a weapon, and the right to impound weapons for the duration of the convention.
Any weapons purchased in the Dealer's Room must be securely wrapped.
The committee realizes that most people who would like to carry and wear weapons are sensible and careful individuals. However, because of the present liability laws, the risk of weapons causing accident or distress, and to preserve relationships with convention hotels, we have had to adopt this policy. The safety of convention members has to be our overriding consideration.
In order to make the convention more enjoyable for everyone, there will be no smoking allowed in the indoor convention areas. Both Red Lion hotels have quite an open design, with many decks and balconies, and the pleasant summer weather will make it quite reasonable for smokers to step outside for a quick break.
Of course, smoking is still allowed in the bars, the smoking areas in the restaurants, and in private sleeping rooms. We just want to cut down on clouds of smoke being trapped in enclosed areas, and causing problems for non-smokers.
These people have joined Westercon 48 between December 11, 1994 and April 10, 1995. Members' real names are listed in alphabetical order by last name. Note that if there is a membership number on the address label on this PR, you are a member of Westercon 48; this list only includes those members who have joined recently.
362 Susan Allen 674 Mike Dahlke 594 Michael Kinsella
583 Merry Lynn Amsbury 360 Signe Landon Danler 363 Sheila Kowal
581 Sally Amsbury 646 Dan Dubrick 691 M. J. Kramer
690 Zay Amsbury 644 Allyson M. W. Dyar 643 Mike Larkin
629 Chris Andersen 645 Dafydd Neal Dyar 651 Martin Levita
587 Judith Andersen 580 Victoria Ellett 596 Caroline J. Lorusso
628 Teri Andersen 347 James Erwin 595 David J. Lorusso
568 David J. Anderson 557 G1/Escape Books 621 David Ludke
567 Kenneth J. Anderson 558 G2/Escape Books 622 L. Pierce Ludke
617 Jennifer Andre 348 Neal Feldman 625 Lynne Luerding
669 Larry Baker 673 Daron Fredericks 668 Susan Mackey
686 Terri Bates 698 Deborah Fredericks 660 Bill Madera
575 Allen Baum 584 Trish Gallagher 659 Kae Madera
553 Tom Becker 582 Jim Gellette 341 Roz Malin
679 Dennis Bershaw 682 L. Brett Glass 685 Bonnie A. Marston
657 John Best 630 Marcia G. 597 Beth-Marie McCurdy
551 Kent D. Bloom 676 Henry Gonzalez 599 Christian McGuire
346 Mellissa Bowman 571 Katherine R. Goslee 600 Leanna McGuire
684 Marion Zimmer Bradley 572 Robert Goslee 699 Shauna McKain-storey
577 Kenneth Brady 623 Ashley Grayson 338 Miwa McRee
570 Kathryn Brant 624 Carolyn Grayson 640 Dave Melius
509 David Bronstein 681 Patricia Gulley 601 Douglas Metcalfe-White
608 Dave Brown 542 Elizabeth Hail 602 Robin Metcalfe-White
647 Caryn Cameron 543 Guy Hail 603 Linda Michaels
633 Russell D. Campbell 664 Priscilla A. Hapkins 598 David Millar
634 Tina Campbell 544 Vicki Harrison 604 Marjorie Millner
666 Gerald D. Cline, Jr. 642 Mary Hart 42 Dave Moreland
31 Sandy Cohen 652 Carolly Hauksdottir 613 Lin Morgan
663 Sally Conner 552 Ann Hoffert 550 Mary Morman
649 Jenni Contreras 616 Frank Holcomb 627 Jonathan Morris
648 Wes Contreras 658 Michael Hopcroft 626 S. Eileen Mueller
578 Brian Creamer 665 Charles R. Hulse 631 Marcia Muggelberg
541 Diane Cullison 562 Brian Hunt 339 Steven C. Neighorn
588 Angela Marie 689 Mrs. Willie Jane Jakob 522 Mary Olsen
Cunningham 565 Bill Johnson 579 Myrna Ougland
593 Elizabeth Cunningham 566 Jennifer Johnson 554 Spike Parsons
591 Gaia Marie Cunningham 632 William Jones 555 Peggy Rae Pavlat
589 Kiva Elliot Cunningham 650 Wanda Kendall-Levita 688 Flora Jane Persons
592 Scott Lee Cunningham 574 Margaret Kennedy 637 Pierre Pettinger
590 Valkyrie Lee Cunningham 573 Patrick M. Kennedy 638 Sandy Pettinger
569 Jim Phillips-Brant 672 Stuart Saxonberg 683 Gail Torgerson
340 Dick Pilz 687 Brian Shea 692 Tammy Tripp
342 Evan Pilz 694 Jackie Sherry 607 Teresa Trousdale
343 G1/Dick Pilz 693 Richard Sherry 619 Daniel D. Tucker
344 G2/Dick Pilz 670 David Shoemaker 618 Judy L. Tucker
345 G3/Dick Pilz 671 Michelle Shoemaker 540 Susan Turgetto
667 Pat Porter 641 Henry Allen Smith 635 Dhyana Valentine
548 Mary Porter-Vaughan 636 Claire Smyth 549 Bill Vaughan
605 Joy Ralph 359 Marcia Starke 611 Michael L. Weasner
677 Aaron Redhawk 547 Eric Starker 563 Marc Wells
612 Diane Redhawk 546 Steven Starker 695 Bill Westfield
675 Larry M. Retzlaff 700 Timothy Storey 697 Mary Ann Westfield
662 Michael Rice 609 Scott Swart 576 Donna White
661 Roberta Rice 610 Vicky Dean Swart 585 Nicole Wichgers
680 Margaret Richardson 614 William Sadorus 586 Pamela Wichgers
606 Kristin Ruhle 639 Ray Takeuchi 361 William Wichgers
696 Christopher Runyan 545 Linda Tangermann 620 Sarah Wrench
556 John T. Sapienza, Jr. 615 Kent Teynor
The following document is the current text of the Westercon Bylaws and Standing Rules, as of the close of Westercon 47 (Los Angeles, 1994). The text was prepared by Kevin Standlee based on the results of the Westercon 47 Business Meeting, and includes those items of business passed on to Westercon 48 (Portland, 1995).
Unknown 5 New Hampshire 1
Alaska 1 New York 5
Alberta 2 Nebraska 2
Arizona 9 New York 1
British Columbia 9 North Carolina 2
California 218 Oregon 244
Los Angeles 18 Beaverton 13
San Jose 20 Eugene 10
Other 110 Portland 139
Colorado 2 Salem 14
District of Columbia 1 Other 73
Florida 2 Pennsylvania 2
Idaho 2 Texas 9
Illinois 3 Utah 1
Iowa 1 Washington 165
Kentucky 2 Seattle 52
Kansas 2 Vancouver 18
Louisiana 1 Other 95
Maryland 2 Wyoming 1
Nevada 2 TOTAL 707
Bylaws Table of Contents
It is traditional, but not obligatory, that the West Coast Science Fantasy Conference (Westercon) shall take place over the July 4th weekend.
It is traditional, but not obligatory, that Westercon Guests of Honor and other notables be selected from among SF personalities residing within the Westercon geographical area.
There shall be at least two classes of membership in Westercon: supporting and attending.
Supporting members shall receive any progress reports or any other generally mailed publications published after the member joins the Westercon, including the Program Book, and may exercise any voting rights permitted by any other part of these bylaws, except attending the Business Meeting. All Westercons shall be required to offer supporting memberships until at least thirty (30) days prior to the opening of the Westercon, and such supporting memberships shall not cost more than one hundred and fifty percent (150%) of the voting fee charged when the site of the Westercon was selected.
Attending members shall have all of the rights of supporting members, plus the right to attend the Westercon and the business meeting(s) held there, subject to the restrictions established by the other parts of these bylaws.
Each Westercon committee shall have the right to limit the activities of its attendees, either individually or in groups, insofar as such activities endanger, physically or legally, other persons or property. Such limitations may include, but are not limited to, closing down parties, ejecting persons from the Westercon, or turning offenders over to other authorities. No refund of membership need be given in such circumstances. Each member, in purchasing his/her membership, agrees to abide by these bylaws.
All committees shall issue name badges for all attending members. Name badges for pre-registered members shall display the member's name in no less than 24-point bold type. All committees shall assign a unique membership number upon processing of a membership. This number shall be printed on the label of all progress reports, shall be printed on membership name badges, and shall be used for site-selection purposes. In the event a membership is transferred, the old membership number, if applicable, shall be noted, both on the badge and on registration information used for site-selection voting administration. Membership badges or other proof of membership remain the property of the Westercon committee for the duration of the conference and may be confiscated for cause; no refund of membership fees need be given in such circumstances.
The Los Angeles Science Fantasy Society, Inc. (LASFS) shall act as an archive to the Westercon bylaws and the minutes of business meetings. Each committee shall reimburse LASFS for the costs of copying and forwarding copies of the Bylaws and Minutes to those who request them. A copy of the minutes, including the text of motions passed by the business meeting, shall be sent to LASFS within two (2) months of the close of each Westercon by the administering Westercon. LASFS shall maintain the Westercon bylaws and shall forward one copy of the current bylaws, including the text of any amendment to the bylaws awaiting secondary ratification, to the current Westercon committee within four (4) months of the close of the previous Westercon. The current Westercon shall provide copies of the Bylaws to the committees of all Westercon bids for the year which that Westercon is administering the site-selection.
The Westercon Bylaws, as well as the complete text of any amendment awaiting secondary ratification, shall be published in at least one (1) progress report and in the program book of the current Westercon each year. Failure to publish this information shall not affect the procedure to amend the bylaws as stated in Article 4.
All Westercons shall publish, in all publications such as promotional flyers, progress reports, and program book, the following notice: "`Westercon' is a registered service mark of the Los Angeles Science Fantasy Society, Inc."
It is a responsibility of each Westercon to enforce the provisions of these bylaws.
At least one (1) regular session of the Westercon business meeting must be scheduled at each Westercon. No regular session of the Westercon business meeting shall be scheduled to start prior to Noon, nor later than 2 PM, nor on the last day of the Westercon. A special session, at which site-selection business shall be the sole order of business, may be scheduled on the last day of the convention, provided that said special meeting is scheduled to begin no earlier than Noon nor later than 2 PM. All sessions occurring during the same Westercon, be they regular, adjourned, or special, shall be considered, for procedural purposes, as the same parliamentary session.
Site-selection business shall be in order at any session of the business meeting. Site-selection business shall include, but need not be limited to, the announcement of the results of the balloting and of a winner if one is produced by the balloting, or of a site-selection resolution, as hereafter defined, if one is necessary [see Section 3.17]. The winner of the site-selection may be announced prior to the site-selection business meeting, if one is held.
For business other than site-selection business, a quorum of fifteen (15) attending members of the current Westercon shall be required. For site-selection business, the quorum shall be those attending members of the current Westercon who attend the meeting. All those persons voting at any meeting must be attending members of the current Westercon. Except as noted in these bylaws or in such rules of order as may be adopted, all business requires a simple majority to pass.
The current edition of Robert's Rules of Order Newly Revised shall be the parliamentary authority of the Westercon business meeting except where it conflicts with these bylaws or with any special rules of order which may be adopted by the business meeting.
Any site on the North American continent west of the 104th west meridian or in the state of Hawaii shall be eligible to be the site of a Westercon, except as restricted by the provisions of these bylaws.
Only sites north of the 37th north parallel shall be eligible in odd-numbered years, and only sites south of that parallel shall be eligible in even-numbered years. If no eligible bids are filed by the January 1st of the year of the site-selection balloting, then all sites defined in section 3.1 shall be eligible.
No site within seventy-five (75) miles of the site of the Westercon administering the site-selection shall be eligible to bid, except as provided in section 3.6
A Westercon bid committee must provide written evidence of the following: At least two (2) separate people declaring themselves Chairman and Treasurer; an organizing instrument such as bylaws, articles of incorporation or association, or a partnership agreement; and a letter of intent or option from a hotel or other facility declaring specific dates on which the Westercon shall be held.
Only those bids whose filing paperwork required by section 3.4 is in the possession of the administering Westercon by the April 15th preceding the balloting shall be listed on the ballot.
[Note: On a parliamentary inquiry at the time of ratification of the current text of the above section, it was ruled that "If the filing paperwork can be verified to be at the address of the administering convention, it is in the committee's possession."]
If no valid bids are received by the deadline in section 3.5, then all sites defined in section 3.1 shall be eligible and the other site restrictions in this article shall be suspended.
Site-selection voting shall be limited to those persons who are attending or supporting members of the administering Westercon and who have paid a voting fee toward their membership in the Westercon being selected. Other classes of membership, including single-day memberships, may vote only upon the unanimous agreement of all qualified bidding committees. One person equals one membership equals one vote. Corporations, Associations, and other non-human entities may vote only for "No Preference." "Guest of" memberships must be transferred to an individual before voting for anything other than "No Preference."
The voting fee shall be twenty US dollars (US$20.00) or the local equivalent unless the committees listed on the ballot and the administering Westercon agree unanimously to charge a different amount.
The payment of the voting fee shall make the voter at least a full supporting member of the Westercon being selected, and may make the voter an attending member at the discretion of the winning bid.
The Los Angeles Science Fantasy Society, Inc. (LASFS) shall prepare a prototype site-selection ballot, including instructions for preparation of the ballot, and shall provide the prototype to each administering Westercon at the same time the bylaws are provided to the administering Westercon as provided for in section 1.5. Upon receipt of the prototype, the administering Westercon shall complete the ballot by filing in the information about the eligible bid committees, the voting fee, minimum membership requirements, including the cost of a supporting membership in the administering Westercon, and the address to which site-selection ballots should be sent. The administering Westercon shall be responsible for the publication and the distribution of the ballots to the membership of the administering Westercon.
All eligible bids received in accordance with sections 3.4 and 3.5 shall be included on the ballot. The ballot shall also include entries for "No Preference" and "None of the Above," and shall provide space for at least one (1) write-in bid. The ballot shall be a secret ballot, specially marked for preferential voting with an explanation of the method of counting preferential votes.
The site-selection ballot and full rules for site-selection voting, including the deadlines for voting by mail, shall be mailed on or before the May 10th preceding the voting to all members of the administering Westercon as of one week before the mailing. The ballot and full rules for site-selection, including the hours during which site-selection will take place and the location of the site-selection, shall be given to all attending members upon registration at the Westercon, or such information shall be prominently displayed at the registration area throughout the Westercon.
All ballots received by the administering Westercon prior to June 20 shall be counted.
Each eligible bid committee shall have at least fifteen (15) minutes of scheduled program time on the first full day of the administering Westercon for the purpose of making a biding presentation.
Site-selection shall be open for at least six (6) hours between the hours of Noon and Midnight on the evening before the business meeting at which site-selection business is scheduled. All on-site balloting shall be from one central location, under the supervision of the administering Westercon.If no site-selection business meeting is scheduled, then site-selection shall be open for at least six (6) hours between the hours of Noon and Midnight on the next-to-last day of the administering Westercon.
Properly completed ballots shall contain: the member's printed name; the member's membership number as assigned by the administering Westercon; the member's dated signature; the member's address of record with the current Westercon; the member's current address if different; and the member's vote(s) as defined elsewhere in this article. Verification of the ballots shall consist of matching the name and number of the member with the records of the administering Westercon. Ballots received by the committee prior to June 20, and any others received by mail which may be counted, shall be held by the administering Westercon until the opening of the Westercon, at which time they shall be verified by the administering Westercon and the bidders.
The counting of ballots shall be arranged by the administering Westercon, and each eligible bid committee shall be allowed to send at least two (2) observers to such ballot-counting.The count shall be by preferential ballot. The winner shall be that bid which gains a majority of those votes expressing preference for a bid. For the purpose of vote counting, "None of the Above" shall be treated as if it were a bid. "None of the Above" and votes for ineligible bids shall count toward the total number of votes cast. Blank ballots, illegal or illegible ballots, and votes for "No Preference" shall not count toward the total number of votes cast. All vote totals of final results and of all intermediate counts shall be made available at or before the closing ceremony.
Should no eligible bid gain the needed majority, or should there be no qualified bidding committee, or should "None of the Above" win, a three-fourths (3/4) majority of the site-selection business meeting of the administering Westercon may award the Westercon to any bid, or a simple majority of the meeting may decide that they are unable to decide. If the business meeting does not choose a site, the Board of Directors of the Los Angeles Science Fantasy Society, Inc. shall choose a site within six (6) weeks of the close of the administering Westercon. If "None of the Above" wins, none of the bids which were on the ballot may be selected. A site chosen under the provisions of this section shall not be restricted by any portion of this article except this section and section 3.1.
The results of the balloting shall be reported to the site-selection business meeting of the administering Westercon, if one is held. A record of the results of the balloting, including all intermediate counts and distinguishing between the by-mail and at-con ballots, shall be published in the first or second progress report of the winning Westercon.
The administering Westercon shall accept hand-carried ballots, which are otherwise valid ballots delivered to the administering Westercon by someone other than the member who prepared the ballot.
Amendments to the Westercon Bylaws must be ratified by a two-thirds (2/3) vote at any Westercon business meeting, or by the majority vote of the business meetings in two consecutive years. Proposed amendments shall be read in full by the chairman of the business meeting immediately before being voted upon.
In the event a proposed amendment receives a majority, but less than two-thirds (2/3) vote, the secretary of the business meeting at which the proposed amendment receives primary (first year) ratification shall submit an exact copy of the amendment to the following year's Westercon business meeting. The question of secondary (second year) ratification is debatable but not amendable.
Unless otherwise provided, amendments shall take effect at the close of the Westercon where they receive final ratification. Operating rules for already-selected Westercons shall not be changed by amendments to the bylaws. Rules regarding eligibility and voting procedures for site-selection are not considered to be operating rules.
1. Before proceeding to take a vote on a motion for the Previous Question, the presiding officer shall ask for a show of hands of how many people still with to speak to the pending motion. This rule does not allow debate on the motion for the Previous Question.
No amendments to the Bylaws were passed on to Westercon 48. There are currently two committees scheduled to report to the Westercon 48 Business Meeting. Any committee not continued by vote of the Westercon 48 Business Meeting will lapse automatically.
Report of the "Mandatory Or Obligatory" (MOO) Committee. At Westercon 47, a motion was introduced to replace all occurrences of the phrase "traditional, but not obligatory" with the phrase "traditional, but not mandatory". This motion was referred to a committee (Seth Breidbart, David Berry, Ed Green) with instructions to report back to the Westercon 48 Business Meeting.
Report of the Committee to Create a Report on Making Westercons Easier to Administer (aka "The Clue Committee"). At Westercon 46, a committee (John Lorentz, Kevin Standlee, Seth Breidbart) was formed with instructions to create a report to be given to Westercon Committees summarizing the Westercon rules and making it easier for committees to administer the official requirements. This committee reported to the Westercon 47 Business Meeting that it had taken no action. The Westercon 47 Business Meeting commended the committee for its actions and continued it to report at Westercon 48.
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